6.4 Inserting headers and footers

The header and footer usually contain title and author information, dates, and page numbers. The header appears at the top of the page, while the footer appears at the bottom of the page.

To insert a header and footer:

  • Click View on the menu bar.
  • Select Header and Footer.
  • The document will appear grayed out with a dotted Header and Footer box showing at the top and bottom of the page.
  • Locate the Header and Footer toolbar on the page.Header and Footer Toolbar
  • Type inside the dotted boxes to insert your header and/or footer.
  • Click Close on the Header and Footer toolbar when you are finished.

Header Example


Footer Example

The Header and Footer toolbar

The Header and Footer toolbar contains buttons that can help you automatically enter important information in your header and footers.

Some of the useful features located on the Header and Footer toolbar are:

  • Insert Auto-Text: This is a drop-down menu showing commonly used header and footer information, including author, page number, and date.
  • Insert Page Numbers: This inserts page numbers.
  • Insert Number of Pages: This inserts the number of pages in the entire document.
  • Format Page Number: This opens the Page Number Format dialog box so you can format your page number in the header and footer.
  • Insert Date. This allows you to enter the date.
  • Insert Time. This allows you to enter the time.
  • Page Setup: This opens the Page Setup dialog box so you can adjust the location of the header and footer.
  • Switch between Header and Footer: This allows you to jump quickly between the header and footer on a page.
  • Close: This closes the Header and Footer toolbar.

Header and Footer Toolbar

Deleting headers and footers

If you choose to delete your header or footer, Word will automatically delete the header or footer throughout the document.

To delete the header or footer:

  • Click View on the menu bar.
  • Select Header and Footer.
  • Highlight the text within the header or footer that you want to delete.
  • Press Delete. The text is now removed.
  • Click Close.

CompleteYou can delete the header and footer on just the first page of the document by choosing File, then Page Setup. In the Page Setup dialog box, choose the Layout tab and place a check mark next to Different First Page under Headers and Footers, then click OK.


  • Open a new document in Word.
  • Insert a header that includes a title, the author, and the date.
  • Insert a footer that includes the page number.
  • Click Close.